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Productivity & Docs
MeetZoe
MeetZoe logo
Productivity & Docs

MeetZoe

MeetZoe is an AI-powered meeting assistant designed to automate and enhance the meeting lifecycle for professionals and teams. It integrates with popular video conferencing platforms like Zoom, Google Meet, and Microsoft Teams to join meetings, record audio, generate transcripts, and produce structured summaries and action items. The tool aims to solve the problem of inefficient meeting follow-up by automatically capturing key decisions, tasks, and insights, allowing participants to focus on the conversation rather than note-taking. It is positioned for remote and hybrid teams, project managers, sales professionals, and consultants who need to streamline meeting documentation and ensure accountability. By leveraging advanced language models, MeetZoe can identify speakers, extract topics, and create shareable meeting minutes, transforming unstructured discussions into actionable outcomes. The platform emphasizes data privacy with secure processing and offers features like searchable meeting history and integration with task management tools.

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📊 At a Glance

Pricing
Freemium
Reviews
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Productivity & Docs
Productivity Tools

Key Features

Automatic Meeting Joining & Recording

Zoe automatically joins scheduled meetings from your calendar as a silent participant, records the audio, and ensures no part of the discussion is missed, even if you're late or distracted.

AI-Powered Summary & Insight Extraction

After the meeting, the AI analyzes the transcript to generate a concise summary, highlight key decisions, identify action items with owners, and extract discussed topics.

Speaker Identification & Attribution

The tool distinguishes between different speakers in the meeting and attributes comments and action items to specific participants accurately.

Searchable Meeting History & Knowledge Base

All past meetings, transcripts, and summaries are stored in a centralized dashboard that is fully searchable by keyword, date, participant, or topic.

Integration with Task Management & Calendars

MeetZoe connects with popular tools like Asana, Trello, Jira, Google Calendar, and Outlook to automatically create tasks from action items and sync meeting schedules.

Pricing

Free

$0
  • ✓Up to 300 minutes of meeting transcription per month
  • ✓Basic meeting summaries and action item extraction
  • ✓Integration with one calendar and one video platform
  • ✓Limited meeting history storage (e.g., 30 days)
  • ✓Email support

Pro

$15/user/month
  • ✓Up to 1,200 minutes of meeting transcription per user per month
  • ✓Advanced AI summaries with sentiment and topic analysis
  • ✓Unlimited meeting history and search
  • ✓Integrations with multiple video platforms and calendars
  • ✓Customizable note templates and branding
  • ✓Priority email and chat support

Business

Contact sales
  • ✓Unlimited transcription minutes or very high caps
  • ✓Advanced security features: SSO/SAML, audit logs, data retention policies
  • ✓Dedicated account manager and SLAs
  • ✓Custom integrations and API access
  • ✓Team analytics and admin dashboard
  • ✓On-premise deployment options available

Use Cases

1

Remote Team Project Sync Meetings

Distributed teams use MeetZoe to automatically document their daily stand-ups or weekly syncs. The AI generates summaries of progress updates, blocks, and next steps, which are then shared with all members and integrated into project management tools. This ensures everyone is aligned and action items are tracked without manual overhead, improving project velocity and accountability.

2

Sales Discovery and Client Calls

Sales professionals invite Zoe to join initial discovery calls or follow-up meetings with prospects. The tool captures client needs, objections, and next steps accurately, allowing the salesperson to focus on building rapport. The generated summary helps in crafting tailored proposals and ensures no detail is lost, leading to higher conversion rates and better client relationships.

3

Board Meetings and Executive Reviews

Executives and administrators use MeetZoe to document high-stakes board meetings and strategic reviews. The tool provides a verifiable record of discussions, decisions, and assigned responsibilities. The structured minutes are essential for compliance, governance, and ensuring strategic initiatives are executed as agreed upon by leadership.

4

Academic Research and Interview Transcription

Researchers and academics employ MeetZoe to transcribe qualitative interviews, focus groups, or peer discussions. The accurate speaker identification and searchable transcripts facilitate thematic analysis and data coding. This saves significant time compared to manual transcription and helps in maintaining the integrity of qualitative data.

5

Consulting and Agency Client Reporting

Consultants and agency teams use MeetZoe to capture details from client check-ins and strategy sessions. The automated summaries and action items form the basis for status reports and deliverables tracking. This professional documentation enhances client transparency, reduces miscommunication, and streamlines the billing and reporting process.

How to Use

  1. Step 1: Sign up for an account on the MeetZoe website, providing your email and creating a password. You may also sign in using Google or Microsoft single sign-on (SSO) if available.
  2. Step 2: Connect your calendar (Google Calendar or Microsoft Outlook) to allow MeetZoe to automatically detect scheduled meetings. Then, integrate your preferred video conferencing platform (e.g., Zoom, Google Meet, Teams) by authorizing access.
  3. Step 3: For each meeting you want Zoe to join, you can either manually invite the Zoe AI bot via the meeting invite or configure auto-join rules based on calendar events. Ensure your meeting platform settings allow external participants.
  4. Step 4: During the meeting, Zoe will join as a silent participant, record the audio, and generate a live transcript. After the meeting ends, Zoe processes the recording to produce a summary, action items, and key decisions.
  5. Step 5: Review the generated meeting notes in your MeetZoe dashboard. You can edit the summary, assign action items to attendees, and add custom tags or topics for organization.
  6. Step 6: Share the finalized meeting notes directly from the platform via email or by generating a shareable link. You can also export notes as PDF or text files.
  7. Step 7: Integrate MeetZoe with your task management tools (like Asana, Trello, or Jira) to automatically create tasks from identified action items, embedding them into your team's workflow.
  8. Step 8: Use the searchable meeting history to find past discussions, decisions, or references by keyword, date, or participant, building an organizational knowledge base over time.

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At a Glance

Pricing Model
Freemium
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