Nexonia (by Emburse)

Consultant logs time via Nexonia mobile app during transit.

AI categorizes the time against the correct Project ID via ERP sync.

Receipts are snapped and auto-linked to the project.

Approver reviews the billable batch.

Data syncs directly to ERP for immediate client invoicing.

Regional offices submit expenses in local currency.

Nexonia auto-calculates VAT and applies local tax rules.

The system converts values to the HQ reporting currency.

Finance generates a consolidated global spend report.

Data is pushed to the central ERP system with entity tags.

Rep submits an expense via OCR.

Emburse Auditor flags a duplicate receipt submitted 3 months prior.

System checks the spend against internal 'Alcohol Policy' limits.

Expense is automatically routed back to the rep for clarification.

Only compliant expenses reach the manager's desk.

Staff select the specific Grant ID from a dropdown synced from the ERP.

The system validates the expense date against the grant's active period.

Documentation is attached to meet federal audit requirements.

Reports are generated showing spend-to-budget for each fund.

Data is archived for 7 years in a compliant repository.

Traveler enters trip dates and location.

Nexonia auto-calculates GSA or custom per-diem rates.

Deductions are automatically applied for provided meals.

Expense report is pre-populated with daily allowances.

Submission occurs without the need for individual receipt storage for meals.

Daily bank feed imports transactions into Nexonia.

System uses AI to match transactions to existing user receipts.

Unmatched transactions trigger a notification to the employee.

Manager approves the pre-reconciled statement.

Reconciled data is exported as a clean journal entry to the ERP.

PO is created and approved within Nexonia.

Vendor sends invoice to the Nexonia AP email inbox.

AI extracts data and performs 3-way matching (PO, Invoice, Receipt).

Exceptions are flagged for manual review.

Approved invoices are queued for payment in the ERP.