FreshBooks

Onboard team members as 'Contractors' in FreshBooks.

Set specific billable rates for each user role.

Team logs hours directly against client projects via the browser extension.

Project manager generates a single 'Time-Entry' based invoice at the end of the month.

Automated margin report shows project health.

Enable multi-currency support in the client profile.

Issue invoices in the client's local currency.

FreshBooks automatically calculates exchange rates at the time of payment.

System logs the 'Exchange Gain/Loss' in the general ledger.

Generate a Profit & Loss report showing the adjusted revenue in home currency.

Create a 'Retainer' for the client.

Collect initial deposit via the client portal.

Log billable hours for legal research and court appearances.

Apply the retainer balance to the generated invoice.

Automatically notify the client if the retainer balance falls below a threshold.

Setup a 'Recurring Template' for the service tier.

Link the client's credit card for auto-billing.

FreshBooks automatically generates and sends the invoice on the 1st of each month.

Payment is processed and reconciled without human intervention.

If payment fails, automated 'Dunning' emails are triggered.

Capture every physical receipt throughout the year using the mobile app.

AI categorizes the expense (e.g., Travel, Meals, Supplies).

FreshBooks matches the digital receipt to the bank transaction.

Run the 'Expense Report' and 'Sales Tax Summary' at year-end.

Invite the accountant directly to the platform to export data.

Enable 'Inventory Tracking' in the items tab.

Set starting stock levels and reorder points.

Invoices automatically deduct stock from the 'Items' database.

FreshBooks calculates the Cost of Goods Sold for each sale.

Alerts triggered when stock levels hit the pre-set minimums.

Generate an 'Estimate' on-site via mobile.

Client signs the estimate digitally on the mobile screen.

Convert the signed estimate into an 'Invoice' instantly.

Client pays via credit card on the contractor's phone or via a link.

Funds are deposited within 1-2 business days.