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Data & Analytics
Microsoft Forms
Microsoft Forms logo
Data & Analytics

Microsoft Forms

Microsoft Forms is a web-based survey and form creation tool developed by Microsoft as part of the Microsoft 365 suite. It enables users to quickly create surveys, quizzes, polls, and registration forms through an intuitive drag-and-drop interface. The tool is designed for educators, businesses, and individuals who need to collect information, feedback, or assessments efficiently. Key capabilities include real-time response tracking, automatic grading for quizzes, branching logic, and collaborative form creation. Microsoft Forms integrates seamlessly with other Microsoft 365 applications like Excel, Teams, and SharePoint, allowing users to analyze collected data directly in Excel or embed forms in Teams meetings and SharePoint pages. The platform emphasizes simplicity and accessibility, requiring no coding skills while offering AI-powered features like suggested questions and automated insights. It serves as Microsoft's answer to tools like Google Forms, with particular strength in enterprise environments already using Microsoft's ecosystem.

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📊 At a Glance

Pricing
Freemium
Reviews
No reviews
Traffic
≈45M visits/month (public web traffic estimate, Similarweb, Q4 2024)
Engagement
0🔥
0👁️
Categories
Data & Analytics
Data Analysis Tools

Key Features

AI-Powered Question Suggestions

Automatically suggests relevant questions based on your form title and initial questions, using natural language processing to recommend common survey items for various scenarios.

Real-Time Collaboration

Multiple team members can simultaneously edit forms, view responses, and manage settings, with changes synced instantly across all collaborators.

Branching Logic

Create conditional question paths where respondents see different questions based on their previous answers, creating personalized survey experiences.

Automatic Quiz Grading

Automatically scores quizzes, calculates points, and provides instant feedback to respondents, with options to show correct answers and explanations.

One-Click Excel Export

Export all response data to Excel with a single click, maintaining question structure and response formatting for immediate analysis.

Microsoft Ecosystem Integration

Native integration with Teams, SharePoint, PowerPoint, and Power Platform allows embedding forms in meetings, sites, presentations, and automated workflows.

Pricing

Free (Personal)

$0
  • ✓Basic form and quiz creation
  • ✓Up to 200 responses per form
  • ✓Standard question types (choice, text, rating, date)
  • ✓Basic themes and customization
  • ✓Real-time response summaries
  • ✓Export to Excel (CSV format)
  • ✓Sharing via link and QR code

Microsoft 365 Business Basic

$6.00 user/month (annual commitment)
  • ✓All Free features plus enhanced capabilities
  • ✓Unlimited forms and questions
  • ✓Branching logic for conditional questions
  • ✓Collaborative form editing with team members
  • ✓Microsoft Teams integration
  • ✓SharePoint embedding
  • ✓Custom branding with organizational themes
  • ✓Increased file upload support

Microsoft 365 Enterprise/Education

custom
  • ✓All Business Basic features
  • ✓Advanced data encryption and compliance
  • ✓Data loss prevention (DLP) policies
  • ✓eDiscovery and legal hold capabilities
  • ✓SAML-based single sign-on (SSO)
  • ✓Advanced audit logs and reporting
  • ✓Priority support options
  • ✓Integration with Power Automate and Power BI

Traffic & Awareness

Monthly Visits
≈45M visits/month (public web traffic estimate, Similarweb, Q4 2024)
Global Rank
##1,842 global rank by traffic, Similarweb estimate
Bounce Rate
≈42% (Similarweb estimate, Q4 2024)
Avg. Duration
≈00:06:15 per visit, Similarweb estimate, Q4 2024

Use Cases

1

Classroom Quizzes and Assessments

Teachers create graded quizzes with multiple choice, text response, and ranking questions. The automatic grading feature instantly scores submissions and provides feedback. Results sync with Microsoft Teams assignments and the gradebook, saving hours of manual grading while giving students immediate performance insights. Educators can analyze class performance trends using the built-in analytics dashboard.

2

Employee Feedback and Engagement Surveys

HR departments conduct pulse surveys, onboarding feedback, and annual engagement assessments. Anonymous response options encourage honest feedback while organizational themes maintain brand consistency. Real-time dashboards allow HR managers to monitor response rates and sentiment trends immediately, with export to Excel for detailed analysis and reporting to leadership.

3

Event Registration and Management

Event organizers create registration forms with custom fields for dietary restrictions, session preferences, and payment information (via integration). QR codes enable quick check-in at the event venue. Organizers track attendance in real-time and export attendee lists for badge printing or follow-up communications through connected Microsoft 365 applications.

4

Customer Satisfaction and NPS Tracking

Business teams embed customer feedback forms in email signatures, support portals, or product interfaces. Net Promoter Score (NPS) question type with follow-up branching helps understand promoter/detractor reasons. Automated alerts via Power Automate notify teams when negative feedback arrives, enabling rapid response to customer concerns before they escalate.

5

Internal Process Approvals and Requests

Departments create standardized request forms for IT equipment, vacation time, or purchase orders. Integration with Power Automate routes submissions to appropriate approvers based on response content. Approved requests automatically trigger next steps like procurement processes or calendar updates, reducing manual email chains and improving process transparency.

How to Use

  1. Step 1: Sign in to Microsoft Forms using your Microsoft 365 account (work/school) or personal Microsoft account at forms.office.com. If you don't have an account, you can create one for free with limited features.
  2. Step 2: Click 'New Form' or 'New Quiz' to start creating. Choose a blank template or select from pre-designed templates for common use cases like customer feedback, event registration, or employee surveys.
  3. Step 3: Add questions using the question types: choice (multiple choice, rating, Likert scale), text (short answer, long answer), date, ranking, file upload, or Net Promoter Score. Use the AI-suggested questions feature for common survey scenarios.
  4. Step 4: Customize the form's appearance by applying themes, adding images or videos to questions, and configuring settings like response collection dates, multiple responses per person, and anonymous responses.
  5. Step 5: Use branching logic to create conditional questions that appear based on previous answers, making surveys more personalized and efficient for respondents.
  6. Step 6: Share the form via direct link, QR code, email invitation, or embed code for websites. For Microsoft 365 users, embed directly in Teams, SharePoint, or PowerPoint presentations.
  7. Step 7: Monitor responses in real-time through the 'Responses' tab, which shows summary statistics, individual responses, and visual charts. Export all data to Excel for deeper analysis with one click.
  8. Step 8: For quizzes, set correct answers and point values during creation, then use the automatic grading feature. Review results, provide feedback to respondents, and share scores automatically.

Reviews & Ratings

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Alternatives

15Five logo

15Five

15Five operates in the people analytics and employee experience space, where platforms aggregate HR and feedback data to give organizations insight into their workforce. These tools typically support engagement surveys, performance or goal tracking, and dashboards that help leaders interpret trends. They are intended to augment HR and management decisions, not to replace professional judgment or context. For specific information about 15Five's metrics, integrations, and privacy safeguards, you should refer to the vendor resources published at https://www.15five.com.

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20-20 Technologies logo

20-20 Technologies

20-20 Technologies is a comprehensive interior design and space planning software platform primarily serving kitchen and bath designers, furniture retailers, and interior design professionals. The company provides specialized tools for creating detailed 3D visualizations, generating accurate quotes, managing projects, and streamlining the entire design-to-sales workflow. Their software enables designers to create photorealistic renderings, produce precise floor plans, and automatically generate material lists and pricing. The platform integrates with manufacturer catalogs, allowing users to access up-to-date product information and specifications. 20-20 Technologies focuses on bridging the gap between design creativity and practical business needs, helping professionals present compelling visual proposals while maintaining accurate costing and project management. The software is particularly strong in the kitchen and bath industry, where precision measurements and material specifications are critical. Users range from independent designers to large retail chains and manufacturing companies seeking to improve their design presentation capabilities and sales processes.

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3D Generative Adversarial Network logo

3D Generative Adversarial Network

3D Generative Adversarial Network (3D-GAN) is a pioneering research project and framework for generating three-dimensional objects using Generative Adversarial Networks. Developed primarily in academia, it represents a significant advancement in unsupervised learning for 3D data synthesis. The tool learns to create volumetric 3D models from 2D image datasets, enabling the generation of novel, realistic 3D shapes such as furniture, vehicles, and basic structures without explicit 3D supervision. It is used by researchers, computer vision scientists, and developers exploring 3D content creation, synthetic data generation for robotics and autonomous systems, and advancements in geometric deep learning. The project demonstrates how adversarial training can be applied to 3D convolutional networks, producing high-quality voxel-based outputs. It serves as a foundational reference implementation for subsequent work in 3D generative AI, often cited in papers exploring 3D shape completion, single-view reconstruction, and neural scene representation. While not a commercial product with a polished UI, it provides code and models for the research community to build upon.

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At a Glance

Pricing Model
Freemium
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