Users can create responsive, visually appealing team and communication sites using drag-and-drop web parts. Pages are built with sections and columns, allowing easy addition of text, images, videos, documents, and dynamic content.
Centralized repositories for storing, organizing, and collaborating on files. Supports version history, metadata, and check-in/out. Integrated with Office Online for real-time co-authoring in Word, Excel, and PowerPoint.
Seamlessly connects with Power Apps to build custom business applications on top of SharePoint data, Power Automate to create automated workflows, and Power BI to create interactive reports and dashboards.
Provides a powerful, unified search experience across all SharePoint sites, OneDrive files, and other connected Microsoft 365 content. Results can be refined with filters and display rich previews.
A Hub Site acts as a central connecting point that groups together related team and communication sites. It rolls up news and activity from associated sites and provides shared navigation and branding.
Offers tools for retention labels, data loss prevention (DLP), eDiscovery, and sensitivity labels. Allows administrators to define policies for how long content is kept and who can access it.
Organizations use SharePoint Communication Sites to build their main internal homepage. This portal centralizes company news, leadership announcements, HR policies, and important links. It provides a single source of truth for employees, fostering culture and keeping distributed teams informed. The modern design tools ensure the portal is engaging and easy to update by content owners without IT support.
Project managers create a SharePoint Team Site for each initiative. The site includes a document library for project plans and deliverables, a task list, a calendar for milestones, and a notebook for meeting minutes. Team members co-author documents in real time and use the integrated Microsoft Teams channel for discussions. This creates a persistent, searchable workspace that outlives email threads.
Departments like Legal, Compliance, or IT use SharePoint to maintain authoritative libraries of procedures, standards, and templates. Metadata and content types organize documents by category, region, or effective date. Powerful search allows employees to quickly find the latest approved policy. Version history and approval workflows ensure content is reviewed and updated systematically.
Business units use SharePoint lists as a simple database backend and then utilize Power Apps to build custom forms and applications over that data. For example, an IT department builds a ticket management system, or HR creates an employee onboarding tracker. This allows for creating tailored solutions that fit specific processes without the cost and complexity of traditional software development.
Companies share specific sites, folders, or files with external partners, clients, or vendors. SharePoint manages secure guest access, allowing external users to view or edit content without needing a Microsoft 365 license. This is used for joint ventures, client portals for document review, or supplier collaboration, streamlining external communication while maintaining control over company data.
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