Who should use the Bank Reconciliation workflow?
Teams or solo builders working on finance & legal tasks who want a repeatable process instead of one-off tool experiments.
AI Workflow · Finance & Legal
Practical execution plan for bank reconciliation with clear steps, mapped tools, and delivery-focused outcomes.
Deliverable outcome
A complete, approved reconciliation package is archived, ready for audit or future reference.
30-90 minutes
Includes setup plus initial result generation
Free to start
You can swap tools by pricing and policy requirements
A complete, approved reconciliation package is archived, ready for audit or future reference.
Use each step output as the input for the next stage
Step map
Instead of relying on a single generic AI model, this pipeline connects specialized tools to maximize quality. First, you'll use Dext to all source documents are collected, date-aligned, and ready for comparison. Then, you pass the output to Gemini for Google Workspace (formerly Duet AI) to all matched transactions are cleared; unmatched items are isolated for investigation. Then, you pass the output to Billy to all discrepancies are resolved or documented as timing differences; adjusted ledger matches bank statement. Then, you pass the output to Avalara to gst entries are verified against the tax return, ensuring compliance and accuracy. Finally, Microsoft Power Automate is used to a complete, approved reconciliation package is archived, ready for audit or future reference.
Gather and Organize Source Documents
All source documents are collected, date-aligned, and ready for comparison.
Match Transactions Line by Line
All matched transactions are cleared; unmatched items are isolated for investigation.
Investigate and Resolve Discrepancies
All discrepancies are resolved or documented as timing differences; adjusted ledger matches bank statement.
Reconcile GST/HST Entries (Optional)
GST entries are verified against the tax return, ensuring compliance and accuracy.
Finalize and Document Reconciliation
A complete, approved reconciliation package is archived, ready for audit or future reference.
Collect bank statements, internal ledger reports, and any supporting documents (e.g., deposit slips, check images) for the reconciliation period. Ensure all documents cover the same date range and are in a consistent format (digital or paper).
Why Dext: Dext excels at automated data extraction and bank statement processing, directly supporting the gathering and organizing of source documents from bank portals and accounting software.
Compare each transaction on the bank statement with the corresponding entry in the internal ledger. Mark matches (same date, description, and amount) as cleared. Use a spreadsheet or reconciliation tool to track status.
Why Gemini for Google Workspace (formerly Duet AI): Gemini for Google Workspace can generate complex formulas and automate table generation in Google Sheets, directly aiding line-by-line transaction matching in spreadsheets.
For each unmatched item, determine the root cause (e.g., timing differences, data entry errors, bank errors, or unauthorized transactions). Adjust the ledger or contact the bank as needed. Document all adjustments.
Why Billy: Billy offers automated bank reconciliation and AI-driven expense categorization, which can help identify and resolve discrepancies between bank and accounting records.
If applicable, compare the GST/HST amounts from reconciled transactions against the GST return filed for the period. Ensure input tax credits and output tax liabilities match the reconciled figures. Adjust any discrepancies in the next GST filing.
Why Avalara: Avalara specializes in real-time sales tax calculation and automated tax return filing, directly supporting GST/HST reconciliation and filing.
Prepare a reconciliation summary report showing beginning balance, matched transactions, adjustments, and ending balance. Obtain sign-off from a reviewer (e.g., manager or accountant). Archive all documents for audit trail.
Why Microsoft Power Automate: Microsoft Power Automate can automate document processing and approval workflows, helping finalize and document reconciliation with cross-platform integration.
§ Before you start
Teams or solo builders working on finance & legal tasks who want a repeatable process instead of one-off tool experiments.
No. Start with the top pick for each step, then replace tools only if they do not fit your pricing, compliance, or output needs.
Open the mapped task page and compare top options side by side. Prioritize output quality, integration fit, and predictable cost before scaling.
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